Job Summary
Responsible for assisting in the administration of a non-profit company in a remote setting.
General Accountabilities
- Manages payroll processes, including new hire onboarding, earnings/deductions updates, and PTO review; serves as primary liaison with payroll company.
- Manages Time and Effort Timesheets to track employee allocation across projects and ensure compliance with grant requirements.
- Manages employee benefits programs including health, dental, vision, life, FSA, and retirement plans.
- Coordinates meetings, including scheduling virtual sessions and assisting with logistics for in-person events such as hotel rooming lists, travel arrangements, and travel reimbursements.
- Oversees company credit card program, including card issuance and cancellations, expense tracking, and preparation of detailed monthly card statements for director review before payment.
- Procures office equipment and tracks small inventory of computers and printers.
- Provides general administrative support, including routine email and written correspondence, office phone coverage, mail handling, bank deposits, offsite storage management, and assistance with special projects.
Job Qualifications
- Minimum Education: A High School Diploma (associate or bachelor’s degree in business, accounting or HR preferred)
- Minimum Experience: Five years of experience in office administration, with demonstrated knowledge of accounting principles and HR processes (payroll, benefits, compliance)
- Demonstrated proficiency with Microsoft Office Suite applications, including Excel, Outlook, Word and PowerPoint
- Must live in the San Antonio, TX area and have a personal vehicle to complete routine errands
Competencies
- Problem Solving – Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason.
- Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Conserves company resources.
- Oral Communication – Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions.
- Written Communication – Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information.
- Planning/Organizing – Prioritizes and plans activities consistent with remote workplace; Uses time efficiently; Plans for additional resources; Sets goals and objectives.
- Demonstrates attention to detail.
- Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Manages project team activities.
Skills: Language
- Ability to write reports and business correspondence.
- Ability to effectively present information and respond to questions from supervisors, investigators, and funding agencies.
Physical Demands
- Occasionally required to sit.
- Occasionally required to walk.
- Occasionally required to use hands to finger, handle, or feel.
- Occasionally required to reach with hands and arms.
- Occasionally required to talk or hear.
- Occasionally required to bend, lift or climb.
- Occasionally required to lift light weights (less than 25 pounds).
- Occasionally required to lift moderate weights (25-50 pounds).
- Occasionally required to drive for routine errands
- Finger dexterity required.
- Hand coordination required.
- Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.
Schedule
20-25 hours per week, generally between 9-5
Salary
$30-$35/hour, depending on qualifications
Application
To apply, email a cover letter, resume, and 2 references to Pam Bixby at [email protected]